Why send an Internet fax when you can just email?

Confused as to why you need to send an Internet fax when you can just send your usual email? Here’s a comparison of Internet fax and Email.

Internet Fax and Email Dissimilarities

All points stated, it may seem much better to transmit an e-mail than send an Internet fax. Nonetheless, there are some advantages to Internet fax when we think about other elements.

• Faxes give correspondences a a lot more expert air than e-mail. Some service providers also contain pre-set cover letter templates which are customizable.
• An email account could be easily misused, and you have spam messages from your “friends” as evidence for that. Internet fax providers, however, give you the option to make use of your secure online fax account to send an Internet fax.
• Emails are easy to mess with. They can be changed or edited at whim. Faxes are not easily changed, and it would take considerable skill to do so.
• Anything sent by means of the internet is not 100% secure. But you can choose to send an Internet fax through a service provider that automatically encrypts all your faxes.
• Email is fundamentally unsecure. An administrator can easily read email sent through the server. While an uncommon practice, networks can also be sniffed and emails read. For those who feel that there’s a risk for their sensitive emails to be intercepted, you could use an encryption scheme for e-mail. Nonetheless, this could possibly be cumbersome for both sender and receiver. Very good e-mail encryption tools are also usually not free.

Similarities of Internet Fax and Email

Email and Internet fax have common features and functions that may make them much more efficient and convenient than using snail mail or conventional fax.

• Email is cost-free, and it is possible to also send an Internet fax for free by way of some service providers. Nonetheless, it could be ideal to subscribe to paid Internet fax service in case you need to have much more to make use of the service regularly and need a lot more advanced features.
• You can attach an electronic signature to each email and fax messages. The Uniform Electronic Transactions Act recognizes the validity of electronic signatures in 47 US States. Also, business, commercial and governmental transactions via electronic means are given legal effect and enforceability provided that the details is obtainable to both parties and also the signatures may be linked or logically related to the record.
• In business, you can use both for marketing products. Provided that your content is intriguing enough, email marketing can be an efficient form of promoting products and services. Whereas, you are able to send an Internet fax to all those you have an Established Business Relationship (EBR) with or to those that have openly published their number online or in an open directory.
• You can send several email messages, the same as sending a fax broadcast
• You can send an Internet fax and an e-mail via handy Internet-connected devices like notebooks and smartphones
• Messages could be sent easily and conveniently to recipients through the internet

Internet fax and e-mail may have similarities, however, when we think about professional-looking and security documents, it’s still much better to send an Internet fax.

Internet Fax Isn’t Just Email Fax

“Why send an Internet fax?” It may appear like a silly question that you wouldn’t wish to ask loudly, but believe it or not, you are not the only one asking.

When you have a bevy of other alternatives such as secure file sharing sites and even common office emailing systems, why indeed should you use Internet fax? Isn’t faxing in general old-fashioned anyway, because of that physical fax machines are slowly becoming extinct? You use email to carry out your Internet faxing anyway, don’t you? So why not just remove the pretense of fax and just stick with e-mail?

Internet Fax Isn’t Just E-mail Fax

To start with, Internet fax is a a lot more complicated than just attaching your fax document to an e-mail. There are other ways to send an Internet fax, including utilizing the printer function on your document making program and logging on to an on-line interface. So you can’t exactly say that internet faxing is merely sending faxes via e-mail (even though that's the most common incarnation people use).

Given this, you can’t precisely say that Internet faxing and e-mail are basically similar nor can you say that email can totally replace faxing. At the moment, there are fundamental distinctions, such as the fact that…

You Can’t Email a Standard Email Attachment to People who Don’t Email

The fact of the matter is that not everyone has total reliance on email. Of course, virtually everybody has an email account now, particularly if they work in an office. Email is a generally desired means of communication today, but some people are still more comfortable getting fax messages instead of normal email attachments. Some older customers or coworkers might even select to not to check their e-mail and still depend on their fax machines (not to mention telephones) to obtain messages.

In this case, you link the gap between yourself and that individual by sending an online fax. When you send an Internet fax, you're using an interface that is convenient to you while creating an output that is more familiar to the other person on the line. It’s a win-win situation on both ends. And in line with this is…

You can Send a “Fax Blast” to Different Individuals with Various Choices

One of the great advantages of the mash-up among virtual communication and fax is the fact that you can now send a single fax document or message to a number of people at the same time. Since the document is carried in a way that can be received in both virtual and physical format, you can be convinced that that particular file may be received by as many individuals as possible. When you send an Internet fax blast, you're faxing more successfully than you ever did before.

So the next time you feel the need to ask (or hear someone asking) “Why send an Internet fax?” just remember that fax still has its place.

Showcase Your Business, Send An Internet Fax

You are doing more than just making the fax process simpler and affordable for you whenever you send an Internet fax instead of using a fax machine to communicate. What you are actually doing is building an opportunity to improve the way you do business.

If you take the time to consider what Internet fax can do for you, you'll soon see that you are given a lot of marketing options. Faxing via the internet can revolutionize your company’s consumer and client relations granted you know how you can use it to your company’s benefit. There are many ways to use a virtual fax service to make your business stand above the competition. These include:

Expressing Your Brand

Its potential for reliability in terms of branding is among the most significant merits of Internet fax. You have the choice to create a document based on a particular company template when you decide to send an Internet fax to a consumer or client. Because e-fax typically permits you to create a soft-copy fax document that only requires to be attached to your e-mail or uploaded onto a dedicated fax server, this is rather easy to do. Whenever you take the additional step of creating a consistent fax document format, you can present to recipients a really solid image of your company.

There are virtual fax service providers that provide users the ability to design their own fax cover pages for that little bit of extra professionalism and personality that can impress those that receive the faxes. Take advantage of it right away in case you will be utilizing a service that provides this. A great fax cover page does wonders for the imagined credibility and dependability of an organization.

Spreading the Word

The fact that you can send an Internet fax to a number of individuals at the same time is an additional factor that makes Internet fax a favorable option to conventional fax. Not only is this expedient or convenient. The ability to send out a single fax document to many recipients also provides you with a potentially effective rallying tool within your organization in addition to a great advertising tool outside it.

With online faxing, you are able to send official announcements and news to your workers and have them get these via e-mail or fax machine. And you can still try the service to send useful and fascinating white papers to customers who've agreed to subscribe to your community although there are limitations to the usage of fax for marketing purposes.

When you send an Internet fax to several individuals simultaneously, you are doing more than disseminating info. You're communicating with individuals who support your company. In a way, you can benefit from Internet fax to express your gratitude of their collaboration and encouragement.

How you take advantage of online fax is up to you. Just keep in mind that you're doing more than merely being convenient - you are reaching out to other people and promoting yourself to the world the next time you send an Internet fax.